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Criminal Clearance Requirements

The table below outlines the program criminal clearance for enrollment. Students are required to provide a Federal Cogent Criminal Clearance, a Criminal History and Record Information Check (Act 34 Clearance), and a Pennsylvania Child Abuse History Clearance (Act 33 Clearance) prior to enrollment. Additional information about criminal clearance requirements can be found in the catalog.

Criminal background clearances (i.e Child Abuse, Criminal Background Check, FBI fingerprinting) may be completed up to 5 years (60 months) prior to the official graduation date of school/program.  ORIGINAL CLEARANCE DOCUMENT must be provided.

Students who submit any clearance completed prior to 6 months from the first official day of school must sign an Attestation paper that no criminal activity occurred from the date of the clearance until the current date.

Falsification of documentation would be grounds for immediate dismissal.

Any costs associated with these clearances are the student’s responsibility.

Please be sure to include your social security number when completing the Pennsylvania Child Abuse, Pennsylvania State Police, and Federal Bureau of Investigation clearances. Students who do not include a valid and correct social security number on the clearances will be required to redo the clearances. This may result in an additional expense.


If you have questions about the information on this page, please contact:

Marlene Henry, Secretary
Office: (814) 534-5844
Fax: (814) 534-9945
mhenry@conemaugh.org

 

Item #

Requirement

1

Authorization and Release Form

2

Pennsylvania Child Abuse History Clearance

3

Pennsylvania State Police Criminal Record Check

4

Federal Bureau of Investigatin Criminal Record Check

5

Department of Aging Clearance

 


Additional Details

Item #1 – Authorization and Release Form

Print the Authorization and Release Form.
Complete the form and return to the school. This form is the release form for obtaining the Pennsylvania State Police and FBI Criminal History background checks. This should be completed and mailed to the school. Information about the prohibitive offences contained in Act 169 of 1996 as amended by Act 13 can be found here.


Item #2 – Pennsylvania Child Abuse History Clearance

  1. Navigate to the Child Abuse History Clearance Online portal. Link: https://www.compass.state.pa.us/CWIS
  2. Create a new account. Be careful to provide the correct information and do not make any typos. An email will be sent to the email address provided to complete the new account process.
  3. When you select login, select “Access My Clearances” and read the instructions. You will then be asked to login.
  4. Once logged in select “Create Clearance Application” and read the following instructions. Select “Begin” to start the application.
  5. For Application Purpose select “School Employee not governed by Public School Code: Applying as a school employee not Governed by Section 111 of the Public School Code."
  6. Continue filling out the rest of the form. PLEASE PROVIDE A SOCIAL SECURITY NUMBER WHEN ASKED. You may also elect to have a paper version of the certificate sent to the address on file.
  7. Review the information you provided in the “Application Summary”.
  8. Sign the application electronically. In the “Application Payment” section when it asks “Did the organization provide a payment code for your application?” Select “No”. Then select “Make a Payment”.
  9. Enter your credit/debit card information and select “Pay Now”. A payment completed screen will appear. Print a copy for your records as it also contains your e-Clearance ID number. Select “Finalize and Submit Application”.
  10. You will receive an email when your application has been processed and a separate email when your results are available. Note that it may take up to 14 days for the results to become available.
  11. Once your results are available, print a copy (you may need to login using the link from Step #1) and mail it to the school. Also, a form will be mailed to your home if you selected the option during the application process.
  12. You will be notified in a confidential manner if a charge appears on your report.

Item #3 – Pennsylvania State Police Criminal Record Check

On July 1, 1998 the Older Adult Protective Services Act (OAPSA) became law. This law requires students to secure a complete Criminal History and Record Information Check for those who provide care to patients in settings specifically for the elderly population. The Act, as it applies to Conemaugh School of Nursing requires students rotating through a number of areas to have criminal background checks conducted.

  1. Navigate to the Pennsylvania Access To Criminal History website. Link: https://epatch.state.pa.us/
  2. Select “Submit a New Record Check” and read the instructions.
  3. Select “Other” for Reason For Request.
  4. Fill out the rest of the form. Be careful to provide the correct information and do not make any typos. Verify the information then select “Proceed”.
  5. Enter your information again. (You are essentially running this check for yourself.) Be sure to include any previous/maiden names or aliases. PLEASE PROVIDE A SOCIAL SECURITY NUMBER WHEN ASKED.
  6. After you have entered all the information, select “Enter This Request”. Then select “Finished”.
  7. Select “Submit”.
  8. Enter your credit card information and then select “Next”. Follow the remaining instructions to complete the process.
  9. You should be able to print your record check at the end of the process. Print a copy and mail it to the school. You may want to print multiple copies for your records.
  10. You will be notified in a confidential manner if a charge appears on your report.

Item #4 – Federal Bureau of Investigation Criminal Record Check

Instructions for completion:

  1. Navigate to the PA Cogent ID website.
  2. Select “Register Online.”
  3. Complete all highlighted areas.
  4. Complete the remainder of the form, including payment information.
  5. a. For payment type, select “Credit Card.”
    b. For reason fingerprinted, select “Employment With A Significant Likelihood Of Regular Contact With Children.”
    c. You must use your full social security number.
    d. Including a driver’s license number is helpful, but not required.
    e. Your address should be the same as the photo identification you will take to the processing center.
  6. BE SURE TO WRITE DOWN YOUR REGISTRATION NUMBER. You will need this to schedule your appointment. After you have registered, you have 7 days to set up an appointment at the fingerprint site. You have 90 days from the date of registration to be fingerprinted.
  7. Do not contact Cogent Systems or the fingerprint site after your fingerprints have been submitted. Processing takes 4-6 weeks. If you do not receive your results in 4-6 weeks, call (717) 783-6211.
  8. This form will be mailed to your home. You must provide the School with the original immediately after arrival. The School will make a copy of the form and return the original to you by mail. Please keep a copy of the original for your records.
  9. You will be notified in a confidential manner if a charge appears on your report.
  10. Additional information can be found here.

Item #5 – Department of Aging Clearance

This form must be completed if you have not been a resident of Pennsylvania for the past two consecutive years. If you have not been a resident of Pennsylvania for the past two consecutive years, please contact the school with the number provided on this page for further information.